Summit ManagementPrivacy Policy
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Privacy Policy

Your privacy is important to us. This policy explains how Summit Management collects, uses, and protects your information.

Effective Date: May 28, 2025

Introduction

Summit Management ("we," "our," or "us") operates the Summit Subleasing Portal (the "Service"). This Privacy Policy informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service.

By using the Service, you agree to the collection and use of information in accordance with this policy. This Privacy Policy applies to all users of our sublease management platform, including current residents, future residents, staff members, and managers.

Information We Collect

Personal Information

We collect information you provide directly to us, including:

  • Full legal name and contact information (email address, phone number)
  • Property details (location, building number, unit number, room letter)
  • Lease information (lease type, desired move-out date, move-in preferences)
  • Application status and payment confirmations
  • Communications within the platform

Automatically Collected Information

When you use our Service, we automatically collect:

  • Log data (IP address, browser type, pages visited, time spent)
  • Device information (device type, operating system)
  • Usage data (features used, actions taken within the platform)

How We Use Your Information

Summit Management uses the collected information for various purposes:

Service Delivery

  • • Process sublease applications
  • • Track application progress
  • • Facilitate communication between parties
  • • Manage user accounts and permissions

Communication

  • • Send status updates and notifications
  • • Provide customer support
  • • Send important system announcements
  • • Respond to inquiries

Legal & Compliance

  • • Comply with legal obligations
  • • Enforce our terms and policies
  • • Prevent fraud and abuse
  • • Protect rights and safety

Improvement

  • • Analyze usage patterns
  • • Improve platform functionality
  • • Develop new features
  • • Enhance user experience

Information Sharing and Disclosure

Summit Management does not sell, trade, or rent your personal information. We may share your information in the following circumstances:

Within the Sublease Process

Information necessary for processing your sublease application is shared with authorized Summit Management staff, managers, and other parties directly involved in your specific sublease transaction.

Service Providers

We may share information with third-party service providers who perform services on our behalf, such as hosting, data analysis, and customer service. These providers are bound by confidentiality agreements.

Legal Requirements

We may disclose information if required by law, court order, or government regulation, or if we believe disclosure is necessary to protect our rights, property, or safety.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

Data Security

We implement appropriate technical and organizational measures to protect your personal information:

Technical Measures

  • SSL/TLS encryption for data transmission
  • Secure Firebase Authentication
  • Encrypted data storage
  • Regular security audits

Organizational Measures

  • Role-based access controls
  • Employee training on data protection
  • Limited access to personal data
  • Regular backup procedures

While we strive to protect your personal information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

Your Rights and Choices

You have certain rights regarding your personal information:

1

Access Your Information

You can request a copy of the personal information we hold about you.

2

Update Your Information

You can update or correct your personal information through your account settings or by contacting us.

3

Delete Your Information

You can request deletion of your personal information, subject to certain legal exceptions.

4

Opt-Out of Communications

You can opt-out of non-essential communications, though you will still receive transaction-related messages.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

Retention Periods:

  • Active Accounts: Information is retained while your account is active and as needed to provide services
  • Completed Subleases: Records are retained for 7 years for legal and accounting purposes
  • Communications: Platform messages are retained for the duration of the sublease process plus 1 year
  • Technical Logs: Server logs and analytics data are retained for up to 2 years

Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in the United States. By using our Service, you consent to the transfer of your information to the United States and the processing of your information in accordance with this Privacy Policy.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.

We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Summit Management Clubhouse

502 Boulder Dr
Duluth, MN 55811

Office Hours

Monday - Friday: 8:00 AM - 9:30 PM

Saturday: 8:00 AM - 9:30 PM

Sunday: 12:00 PM - 9:30 PM

Contact Methods

For privacy-related inquiries, please visit us during office hours or submit a request through your account dashboard.

California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA). For more information about your rights under CCPA, please contact us using the information above.